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Re: Covering visa fees as part of flights+accommodation expenses for events

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On Tue, Jun 28, 2022 at 1:53 AM Stefano Rivera <stefanor@debian.org> wrote:
>
> Hi Daniel (2022.06.27_15:57:52_+0000)
> > I think covering travel Visa fees makes a lot of sense.
>
> +1
>
> > Thus I suggest a maximum fee for any Visa related activities, e.g. a default
> > of USD 200, adjusted to inflation and (if necessary) relative Visa-cost
> > insanity of DebConf hosting countries*. Because sometimes travel is required
> > to just get a Visa, e.g. going to a larger city to apply in person. Of
> > course - as with all our reimbursement - only the actual cost can be claimed
> > with receipts.
>
> That sounds sensible. I'd go one step further and say that any
> visa-related travel costs shouldn't be automatically covered, but
> require the sign-off of the visa team (for debconf, or DPL otherwise).
>
> In the case of Indian visas this year, it took the local team a few
> weeks of effort to find a better solution than travel to Istanbul for
> the Indian attendees. I think we want the pressure to be on for visa
> team to try to make something like that happen.
>
> I'd also suggest that the bursaries team publish a clearer list of what
> is and isn't acceptable for travel reimbursement (e.g. taxis, travel
> hotels).
>

I think Debian should help cover VISA expenses and I support Stefano's
suggestions.

Perhaps we can cover direct VISA fees by default and handle other
costs (i.e. travel, express delivery, etc) on a case by case basis.
VISA fees are usually already a significant part of costs and having
it covered could help a lot, like Schengen VISA usually costs 80 EUR
and US VISA costs 160 USD.

Regards,
Aron

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Thread

Covering visa fees as part of flights+accommodation expenses for events Jonathan Carter <jcc@debian.org> - 2022-06-27 17:40 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Steffen Möller <steffen_moeller@gmx.de> - 2022-06-27 18:00 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Daniel Lange <DLange@debian.org> - 2022-06-27 18:10 +0200
    Re: Covering visa fees as part of flights+accommodation expenses for events Stefano Rivera <stefanor@debian.org> - 2022-06-27 20:00 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Louis-Philippe Véronneau <pollo@debian.org> - 2022-06-27 20:20 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Lucas Nussbaum <lucas@debian.org> - 2022-06-27 21:30 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Aron Xu <aron@debian.org> - 2022-06-28 09:30 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Paulo Henrique de Lima Santana <phls@debian.org> - 2022-06-27 20:30 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Pirate Praveen <praveen@onenetbeyond.org> - 2022-06-27 22:00 +0200

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