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Covering visa fees as part of flights+accommodation expenses for events

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Hi Debianites

There are likely a few different lists that this mail could be 
applicable: bursaries@debconf.o, debconf@ debconf-team@, etc. I chose 
this list to minimize cross-posting and since this could affect policies 
for all our events (not just DebConf) and it's easy to point people 
here. On that note, please don't cross-post.

For DebConf, the bursary policy has varied year-on-year when it comes to 
visas. For some events, visas were completely covered, while for others, 
visas weren't to give more people a chance to attend (where the budget 
was more limited).

This had mixed results, for one, people who had their visa's covered in 
the past may have been surprised to learn that this time round they 
suddenly had to pay $100-200 that they thought would have been covered.

Furthermore, visa requirements tend to affect people from less 
privileged countries the most. If we're serious about diversity, I think 
that we should include covering the visa fee if we offer 
travel+accommodation by default, and that this should be the default for 
DebConf going forward, and ideally for all Debian events.

I realise I have some bias here, I myself come from a country where I 
need a visa nearly everywhere I want to travel to, but I do think that 
including visa fees by default will help making Debian easier to 
contribute to for people who come from such countries, and ultimately 
have a small role in helping us expand to more areas and improve our 
diversity.

I don't think this needs to be a GR per sé, but I'd like to hear the 
views of others on this, and I hope that we can garner enough consensus 
so that we can just go ahead and implement this in our future bursary 
policies.

-Jonathan

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Covering visa fees as part of flights+accommodation expenses for events Jonathan Carter <jcc@debian.org> - 2022-06-27 17:40 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Steffen Möller <steffen_moeller@gmx.de> - 2022-06-27 18:00 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Daniel Lange <DLange@debian.org> - 2022-06-27 18:10 +0200
    Re: Covering visa fees as part of flights+accommodation expenses for events Stefano Rivera <stefanor@debian.org> - 2022-06-27 20:00 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Louis-Philippe Véronneau <pollo@debian.org> - 2022-06-27 20:20 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Lucas Nussbaum <lucas@debian.org> - 2022-06-27 21:30 +0200
      Re: Covering visa fees as part of flights+accommodation expenses for events Aron Xu <aron@debian.org> - 2022-06-28 09:30 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Paulo Henrique de Lima Santana <phls@debian.org> - 2022-06-27 20:30 +0200
  Re: Covering visa fees as part of flights+accommodation expenses for events Pirate Praveen <praveen@onenetbeyond.org> - 2022-06-27 22:00 +0200

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