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Recommendation for 'everything bucket'

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  Recommendation for 'everything bucket' Steve Hodgson <hamrun@gmail.com> - 2014-08-01 17:46 +0100
    Re: Recommendation for 'everything bucket' Paul Förster <paul.foerster@gmx.net> - 2014-08-01 19:29 +0200
    Re: Recommendation for 'everything bucket' Jaimie Vandenbergh <jaimie@sometimes.sessile.org> - 2014-08-02 01:19 +0100
      Re: Recommendation for 'everything bucket' Mark <captain.black@gmail.com> - 2014-08-02 11:08 +0100
    Re: Recommendation for 'everything bucket' buggeroff@outlook.com (Ray) - 2014-08-02 11:24 +0100
    Re: Recommendation for 'everything bucket' shane@invalid.demon.co.uk (Shane Badham) - 2014-08-02 17:42 +0100
    Re: Recommendation for 'everything bucket' gtr <xxx@yyy.zzz> - 2014-08-02 10:11 -0700
      Re: Recommendation for 'everything bucket' Steve Hodgson <hamrun@gmail.com> - 2014-08-03 08:54 +0000
        Re: Recommendation for 'everything bucket' gtr <xxx@yyy.zzz> - 2014-08-03 12:46 -0700

#23863 — Recommendation for 'everything bucket'

Despite using it faithfully for a number of years I've recently lost
faith with Yojimbo as it doesn't fully meet my needs and, although it's
being actively developed, I suspect it never will. I find these
so-called 'everything buckets' that archive files that may be needed in
the future and take them away from the daily operating system
environment to be quite valuable.

I use DEVONthink to organise material for research purposes, where it
excels, but I don't think simple archiving of files is where it shines.
The features I'm looking for are:

1. The ability to easily archive files, primarily PDFs and images, into
a 'database' that hides them from spotlight and the OS. That excludes
Eaglefiler.

2. The ability to easily extract file from that archive in their
original form. From all I've heard this means Evernote isn't an option.

3. Multiple databases for different areas. This excludes the present
version of Yojimbo.

4. The ability to search within files and to tag/keyword them.

5. Actively developed - not necessarily new features, just support for
the evolving OS.

Any thoughts?

-- 
Cheers,

Steve

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#23867

Hi Steve,

On 2014-08-01 16:46:23 +0000, Steve Hodgson said:
> Any thoughts?

the program you need is called Mac OS. It contains everything you need:

Finder: organize your files on an external drive (external to keep it 
away from Spotlight if you tell Spotlight to not index that drive). You 
may tag them and add smart views with your tags. I don't know if the 
Finder can handle tags without Spotlight, though. Why you want to keep 
Spotlight off your archive is not clear to me, though.

Terminal: use "grep -l[i][R] "<text>" <file-base>" to search inside 
your files. Ok, this is not exactly a GUI but it's fast!
-- 
cul8er

Paul
paul.foerster@gmx.net

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#23873

On Fri, 01 Aug 2014 17:46:23 +0100, Steve Hodgson <hamrun@gmail.com>
wrote:

>Despite using it faithfully for a number of years I've recently lost
>faith with Yojimbo as it doesn't fully meet my needs and, although it's
>being actively developed, I suspect it never will. I find these
>so-called 'everything buckets' that archive files that may be needed in
>the future and take them away from the daily operating system
>environment to be quite valuable.
>
>I use DEVONthink to organise material for research purposes, where it
>excels, but I don't think simple archiving of files is where it shines.
>The features I'm looking for are:
>
>1. The ability to easily archive files, primarily PDFs and images, into
>a 'database' that hides them from spotlight and the OS. That excludes
>Eaglefiler.

You can hide folders from Spotlight manually (Privacy tab in Prefs).
This would allow Eaglefiler.

>2. The ability to easily extract file from that archive in their
>original form. From all I've heard this means Evernote isn't an option.
>
>3. Multiple databases for different areas. This excludes the present
>version of Yojimbo.

Is this really a requirement? Would you be hosting the databases on
different disks or something? Physical separation of files is rarely
important, as long as logical separation is strong.

>4. The ability to search within files and to tag/keyword them.
>
>5. Actively developed - not necessarily new features, just support for
>the evolving OS.
>
>Any thoughts?

Have you taken a look at OneNote? I know a number of people swear by it,
despite it's Microsoftian source.

	Cheers - Jaimie
-- 
If you can't measure it, it's not science.

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#23876

On 2014-08-02 00:19:42 +0000, Jaimie Vandenbergh 
<jaimie@sometimes.sessile.org> said:

> On Fri, 01 Aug 2014 17:46:23 +0100, Steve Hodgson <hamrun@gmail.com>
> wrote:
> 
>> Despite using it faithfully for a number of years I've recently lost
>> faith with Yojimbo as it doesn't fully meet my needs and, although it's
>> being actively developed, I suspect it never will. I find these
>> so-called 'everything buckets' that archive files that may be needed in
>> the future and take them away from the daily operating system
>> environment to be quite valuable.
>> 
>> I use DEVONthink to organise material for research purposes, where it
>> excels, but I don't think simple archiving of files is where it shines.
>> The features I'm looking for are:
>> 
>> 1. The ability to easily archive files, primarily PDFs and images, into
>> a 'database' that hides them from spotlight and the OS. That excludes
>> Eaglefiler.
> 
> You can hide folders from Spotlight manually (Privacy tab in Prefs).
> This would allow Eaglefiler.
> 
>> 2. The ability to easily extract file from that archive in their
>> original form. From all I've heard this means Evernote isn't an option.
>> 
>> 3. Multiple databases for different areas. This excludes the present
>> version of Yojimbo.
> 
> Is this really a requirement? Would you be hosting the databases on
> different disks or something? Physical separation of files is rarely
> important, as long as logical separation is strong.
> 
>> 4. The ability to search within files and to tag/keyword them.
>> 
>> 5. Actively developed - not necessarily new features, just support for
>> the evolving OS.
>> 
>> Any thoughts?
> 
> Have you taken a look at OneNote? I know a number of people swear by it,
> despite it's Microsoftian source.
> 
> 	Cheers - Jaimie

I think OneNote's just had a bunch of iOS/Mac updates, too.

Cheers ... Mark

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#23877

Steve Hodgson <hamrun@gmail.com> wrote:

> Despite using it faithfully for a number of years I've recently lost
> faith with Yojimbo as it doesn't fully meet my needs and, although it's
> being actively developed, I suspect it never will. I find these
> so-called 'everything buckets' that archive files that may be needed in
> the future and take them away from the daily operating system
> environment to be quite valuable.
> 
> I use DEVONthink to organise material for research purposes, where it
> excels, but I don't think simple archiving of files is where it shines.
> The features I'm looking for are:
> 
> 1. The ability to easily archive files, primarily PDFs and images, into
> a 'database' that hides them from spotlight and the OS. That excludes
> Eaglefiler.
> 
> 2. The ability to easily extract file from that archive in their
> original form. From all I've heard this means Evernote isn't an option.
> 
> 3. Multiple databases for different areas. This excludes the present
> version of Yojimbo.
> 
> 4. The ability to search within files and to tag/keyword them.
> 
> 5. Actively developed - not necessarily new features, just support for
> the evolving OS.
> 
Been there and done that.
I've tried all the available apps over the years and now I just use
Evernote with a Premium subscription.
The advantage of that is it's mirrored across all computers and iThings.
Files are availabele offline. I can extract the file in it's original
form. I can block Spotlight which isn't required anyway as the Evernote
search is fast enough. Tags work. Sub folders work.

If you don't want Evernote, Together will do what you want with the
database saved anywhere you like, I put it on Dropbox.

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#23888

Steve Hodgson <hamrun@gmail.com> wrote:

> Despite using it faithfully for a number of years I've recently lost
> faith with Yojimbo as it doesn't fully meet my needs and, although it's
> being actively developed, I suspect it never will. I find these
> so-called 'everything buckets' that archive files that may be needed in
> the future and take them away from the daily operating system
> environment to be quite valuable.
> 
> I use DEVONthink to organise material for research purposes, where it
> excels, but I don't think simple archiving of files is where it shines.
> The features I'm looking for are:
> 
> 1. The ability to easily archive files, primarily PDFs and images, into
> a 'database' that hides them from spotlight and the OS. That excludes
> Eaglefiler.
> 
> 2. The ability to easily extract file from that archive in their
> original form. From all I've heard this means Evernote isn't an option.
> 
> 3. Multiple databases for different areas. This excludes the present
> version of Yojimbo.
> 
> 4. The ability to search within files and to tag/keyword them.
> 
> 5. Actively developed - not necessarily new features, just support for
> the evolving OS.
> 
> Any thoughts?

NoteTaker is worth a look.

-- 
Thanks and regards, Shane.
"A closed mouth gathers no feet!"
Email: Beware the invalid word! shane at wonk dot demon dot co dot uk
Website: http://www.wonk.demon.co.uk/

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#23890

On 2014-08-01 16:46:23 +0000, Steve Hodgson said:

> I use DEVONthink to organise material for research purposes, where it
> excels, but I don't think simple archiving of files is where it shines.
> The features I'm looking for are:
> 
> 1. The ability to easily archive files, primarily PDFs and images, into
> a 'database' that hides them from spotlight and the OS. That excludes
> Eaglefiler.
> 
> 2. The ability to easily extract file from that archive in their
> original form. From all I've heard this means Evernote isn't an option.
> 
> 3. Multiple databases for different areas. This excludes the present
> version of Yojimbo.
> 
> 4. The ability to search within files and to tag/keyword them.
> 
> 5. Actively developed - not necessarily new features, just support for
> the evolving OS.

The only thing I know that seems to meet all your needs is DEVONthink.  
So you get listed items #1 through 5 above, but don't get the "where it 
shines" part. Can you describe it's unshiny aspects?

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#23894

gtr <xxx@yyy.zzz> wrote:
> On 2014-08-01 16:46:23 +0000, Steve Hodgson said:
> 
>> I use DEVONthink to organise material for research purposes, where it
>> excels, but I don't think simple archiving of files is where it shines.
>> The features I'm looking for are:
>>> 1. The ability to easily archive files, primarily PDFs and images, into
>> a 'database' that hides them from spotlight and the OS. That excludes
>> Eaglefiler.
>>> 2. The ability to easily extract file from that archive in their
>> original form. From all I've heard this means Evernote isn't an option.
>>> 3. Multiple databases for different areas. This excludes the present
>> version of Yojimbo.
>>> 4. The ability to search within files and to tag/keyword them.
>>> 5. Actively developed - not necessarily new features, just support for
>> the evolving OS.
> 
> The only thing I know that seems to meet all your needs is DEVONthink. 
> So you get listed items #1 through 5 above, but don't get the "where it
> shines" part. Can you describe it's unshiny aspects?

DEVONthink really excels at searching through a database and pulling
together a set of possibly related items. When one is looking for one item
quickly that can just get in the way.
-- 
Cheers,

Steve

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#23896

On 2014-08-03 08:54:57 +0000, Steve Hodgson said:

>> The only thing I know that seems to meet all your needs is DEVONthink.
>> So you get listed items #1 through 5 above, but don't get the "where it
>> shines" part. Can you describe it's unshiny aspects?
> 
> DEVONthink really excels at searching through a database and pulling
> together a set of possibly related items.

I have a number of databases that house sheet music.  I type a title. I 
get one item.  I type a more generalized title, say "Love", and 
logically get many items.

> When one is looking for one item quickly that can just get in the way.

I think you said you use DT, I do too.  I use it all day long everyday 
of the week, and for a lot more than true database searches (as 
indicated above). I'm not sure what's keeping you from finding the one 
item quickly in DT, nor how some other system, using the same "find 
this" criteria (whatever that might be), would be problematic.  If you 
could explain your situation, perhaps a more suitable app could be 
identified, or possibly a more suitable use of an existing app, in this 
case DT, could be addressed.

I've used a lot of databases over the past 30 years, on many platforms 
both professionally and personally.  Of those that still exist, I find 
DT and Panorama to hold the greatest range of solutions to problems.  
Just my experience.

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